Prom Catering — The ultimate guide to perfect catering & buffets

1. Introduction: Why catering is a decisive factor for the prom

The prom is a milestone in life — an unforgettable evening where students, parents and teachers celebrate together. In addition to music, location and outfit, catering in particular is decisive for a successful celebration.

Why is catering so important?
✅ Food & drinks are the focus of every celebration
✅ Good planning prevents long waiting times & chaos
✅ There must be something for every taste

💡 Egora is the first choice for prom catering in Berlin! We connect you with the best caterers for buffets, menus or finger food — suitable for every budget.

👉 Find the perfect prom catering now:
Graduation Ball Catering Berlin

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2. What catering options are there for a graduation ball?

There are various options for prom catering — each has its advantages and disadvantages.

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📌 Tip: Buffet catering is the most common choice for graduation balls because it offers a wide selection and the calculation is easy.

👉 Book the right prom catering now:
Graduation Ball Catering Berlin

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3. The perfect menu planning for graduation ball catering

A successful prom menu should be varied, filling & attractively presented.

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Starters (hot & cold)

🥗 Classic: Caesar salad, tomato mozzarella, salmon tartare
🍢 Modern: finger food skewers, mini burgers, wrap rolls

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Main courses (with options for each guest)

🥩 Meat: chicken breast in herb sauce, beef fillet with red wine sauce
🐟 Fish: salmon with lemon butter, shrimp curry
🌱 Vegetarian/Vegan: pasta with pesto, vegetable wok with rice

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Dessert — The sweet end

🍰 Buffet: tiramisu, chocolate mousse, fruit salad
🧁 Finger food: cake pops, macarons, mini cupcakes

📌 Tip: Always plan for at least 30% vegetarian & vegan options!

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4. Prom Buffet Catering vs. Set Menu — What goes better?

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📌 Tip: A buffet is better for large graduation balls (100+ guests), while a menu is ideal for smaller, exclusive parties.

👉 Compare catering offers for graduation balls now:
Graduation Ball Catering Berlin

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5. Catering for prom in Berlin — The best providers

Berlin offers numerous high-quality catering providers for graduation balls.

💡 Egora lists over 100 certified providers for prom catering — simply compare & book!
👉 Discover catering for the prom in Berlin now:
Graduation Ball Catering Berlin‍

6. Affordable prom catering — How to keep it affordable

💰 Cost overview per person:

• Basic buffet: from 30€
• Premium menu: from 60€
• Finger food & flying buffet: from 25€

📌 Saving tips:
✔ Calculate quantities cleverly — don't order too much
✔ Use catering packages — often cheaper than individual orders
✔ Book early — better prices & availability

👉 Compare cheap catering offers now:
Graduation Ball Catering Berlin

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7. Drinks for the prom — flat rate vs. commission billing

Package (all-you-can-drink)

✅ Clear cost control
✅ Guests can drink indefinitely
🚫 Can be expensive if guests don't drink much

Commission billing

✅ Only actual consumption is calculated
✅ Saves money often
🚫 Risk that drinks aren't enough

📌 Tip: A drinks package is often worthwhile for large graduation balls, as planning is easier.

8. Party service for prom — Do you need service personnel?

Whether a graduation ball takes place with or without service personnel depends on the catering concept.

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📌 Tip:

• Buffet events can often work without staff, but with more than 150 guests, a service team is helpful.
• Beverage service with bartenders ensures a smooth process — especially when serving alcoholic beverages.

👉 Book catering with or without service staff now:
Graduation Ball Catering Berlin

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9. Calculate the right amount of food & drink

One of the most common mistakes in prom catering is incorrect quantity planning. Too much food means high costs and food waste — too little food causes dissatisfied guests.

📌 Rule of thumb for prom catering (per person):

• Starter: 150-200 g
• Main dish: 300-400 g
• Side dishes: 200-250 g
• Dessert: 150-200 g
• Drinks: 1.5-2 liters per person (50% of which is non-alcoholic)

💡 Tip:

• Finger food events: 4-6 snacks per person
• Remaining buffet stocks can often be packed and taken away — ask the caterer about it!

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10. Vegetarian, vegan & halal catering for the prom

Modern prom catering should also think of guests with special dietary preferences.

💚 Vegetarian & Vegan Options:

• 🥗 Starters: grilled vegetables, vegan antipasto
• 🍛 Main dishes: vegan curry, pasta with tomato sauce
• 🍰 Desserts: chia pudding, vegan chocolate mousse

🕌 Halal catering:

• 🌯 Halal meat dishes: lamb köfte, chicken tagine
• 🍲 Vegetarian alternatives: falafel, hummus platters
• 🍮 Halal desserts: baklava, rice pudding

📌 Tip:

• Include at least 30% vegetarian options
• Use halal-certified caterers when Muslim guests are there

👉 Book catering with vegan & halal options now:
Graduation Ball Catering Berlin

11. Catering for the prom with show elements

A graduation ball should not only be visually impressive, but also visually. With live cooking & interactive food stations, catering becomes a real experience!

🎭 Show cooking ideas:
🔥 Flambéed desserts live in front of the guests
🍣 Sushi roll station with personal chef
🥩 Grill station with fresh steaks & vegetables

🚚 Food trucks:

• 🍔 Burger food truck for midnight snacks
• 🌮 Taco truck with various fillings

📌 Tip:

• Live cooking & food trucks provide WOW effects!
• Particularly popular with graduation balls with over 250 guests.

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12. The best locations for graduation balls & catering combinations

The choice of location has a huge influence on catering for the prom. Some locations have their own caterers — others allow external providers.

🏛 Top location types for graduation balls:

• Hotels & event halls: Mostly with own catering
• Castles & villas: Exclusive & stylish, often free choice of catering
• Outdoor locations: Perfect for summer graduation balls with BBQ & food trucks

📌 Tip:

• Book early! Many locations are booked out 12 months in advance.
• Ask whether external caterers are allowed — this gives you more flexibility.

👉 Find the best location with catering now:
Graduation Ball Catering Berlin

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13. Avoid common mistakes when catering for prom

❌ Wrong calculation of food quantities — guests remain hungry or there is too much
❌ Dietary preferences are not taken into account — vegetarian & halal guests go out empty-handed
❌ Poor drink planning — either the drinks run out too quickly or the costs skyrocket
❌ Inadequate service staff — long lines at the buffet or at the bar

📌 Tip: With an experienced catering provider, these mistakes can be avoided!

👉 Book a top caterer for the prom now:
Graduation Ball Catering Berlin

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14. Process planning for stress-free prom catering

A perfect catering schedule prevents chaos in the evening.

⏳ Recommended process:

• 6:30 p.m.: Champagne reception with finger food
• 7:30 p.m.: Opening of the buffet/serving of the menu
• 21:00: Dessert station & coffee bar
• 23:00: midnight snack (e.g. burger or pizza)
• 01:00: Beverage distribution is slowly running out

📌 Tip:

• Longer buffets prevent queues — use multiple stations
• Ask the caterer for a coordinator

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15. Conclusion & checklist for perfect catering at the prom

✅ Book catering & location early
✅ Select the appropriate menu type (buffet, menu or finger food)
✅ Include vegetarian, vegan & halal options
✅ Clarify the beverage package or bill on commission
✅ Create a food & drink schedule

🎓 Perfect prom catering with Egora!
👉 Book the best catering for the prom now:
Graduation Ball Catering Berlin 🚀